Request Medical Records

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A patient, or his/her legal representative, may inspect and/or obtain a copy, or have copies of medical records sent to another facility. There may be a charge for this service.

Lutheran Downtown Hospital requires a completed and signed written request or authorization form for release of protected health information before releasing any documents to anyone, including the patient.

Obtaining Copies of Your Medical Records Release of Information (ROI)

Records can be released to anyone that the patient authorizes (in writing along with photo ID). A valid authorization MUST be fully completed, dated and signed or the request will be returned.

Forms completed by Power of Attorney (POA) require a copy of POA paperwork.

Medical records may be requested by a competent patient if the patient is 18 years of age or has been emancipated.

In order to release the medical records of a deceased patient, the requestor must provide a copy of the death certificate.* Medical records of a deceased patient may be requested by the personal representative of the patient's estate. If the deceased does not have a personal representative, his or her spouse may make a request. If there is no spouse, a child of the deceased patient (or the parent, guardian or custodian of the child if the child is incompetent) may make a request.

*Acceptable documentation in lieu of a death certificate: Estate of the executorship, letter of testamentary or probate court documents that show that an individual or other agent has been granted as the executor or administrator of the estate.

NOTE: Power of Attorney is no longer valid once a patient is deceased.

To Request a Copy of Medical Records Pertaining to You

• Print and complete the PHI-Authorization for Use and Disclosure form.
• The form must be completed, dated and signed.
• We ask that you specify what components of the medical records you wish to obtain. Often, the discharge summary, operative report and history and physical contain relevant information to suit your needs.
• If you have any questions regarding release of health information, please call (260) 435-7271.

To submit your request once your form is completed:

Please bring form to:

Lutheran Hospital (Directions and Map)
Health Information Management
7950 W Jefferson Blvd.
Fort Wayne, IN 46804
Hours: Monday - Friday, 8 a.m. - 4:30 p.m.

OR Mail form to:
Lutheran Hospital
Attn: Release of Information
7950 W Jefferson Blvd.
Ft. Wayne, IN 46804

OR Fax form to:
(260) 435-6875
Attn: Release of Information

Release of Information Charges

• There may be a fee for this service.
• There will be no charge if requested materials are going to another healthcare facility to maintain continuity of care.

Additional Information

Please allow up to 14 calendar days for your request to be processed. Records will be sent through U.S. Mail unless indicated to pick-up. You may be contacted by the Release of Information Office when your records are ready. A photo ID is required.